Location Accessibility

We acknowledge that there are many types of accessibility needs and that everyone is unique. The statements below should be considered a starting point not an end point. If you have specific needs or requirements or concerns that are not discussed below we’d invite you to contact us.

Physical access

With regret, we must state that as the location is an old building, with parts of the building dating back to the late Roman imperial period and other parts built in the early 18th century; it does not have step-free access. There are a number of staircases and no lifts; all bedrooms are upstairs. While some players with limited mobility are able to manage at the location, the site is not wheelchair accessible. Some of the larp will take place outdoors, including scenes on uneven ground and stone paths.

Please note that the building is old and may contain mold or dust, which can present challenges for players with respiratory issues. We recommend bringing your own blanket if you are allergic to wool or down feathers.

Sound and light

Parts of the venue and grounds may be dark at times and relying on stage lighting and LED candles for illumination. There will be an amplified soundscape with background music and sound effects playing at certain times in the venue. At certain times, we will ring the convent bell. The building produces an echo which means it is rarely truly quiet indoors. If you have sensory needs please discuss them with us; we may be able to reduce or remove certain frequencies, or increase the lighting if possible.

Food and drink

Meals will be served at regular times. All meals are vegan by default. If you have specific dietary requirements, we will work to meet them if we can. Please make it clear at the time of booking if you have any specific allergies or intolerances so we can ensure that all foods are clearly labelled. There will be no planned interruptions by the organisers during mealtimes. If you need to bring your own food, you may store it in the onsite fridge or in your room.

There will always be access to food, coffee, tea, and drinking water.

Accommodations

Please note the venue is not a hotel with regular service and amenities. The bedrooms include one double bed or 1-4 single beds. Bed linens and towels will be available for rent at the venue, while blankets will be provided. Players should bring their own toiletries. Showers are possible as long as they are short due to limited hot water in the tank. In most cases, restrooms, and showers are communally shared with other players.

At the site, wifi and phone signal are highly limited. We are investigating solutions to set up a wifi router for certain parts of the site, but in the event we cannot, please do not assume you will be able to make calls or use the Internet.

Timekeeping

There will be no artificial manipulation of the passage of time. All clocks will show the correct time at all times to the best of our ability.

Electricity & Heating

The location is heated and has electricity. However, not all bedrooms may have plugs that accommodate larger plugs such as laptop power cords. If you have special needs regarding access to power, e.g., to plug in a CPAP, please let us know when you sign up.

Printed Material

The larp does involve printed material that will be used in-game. We will create large print versions of any printed materials if required; please inform us of this during your application.

Opting-out

As Lumen is an educational larp, we strongly recommend taking part in all in-game activities for maximum learning and community building potential. However, players may opt-out of specific activities if needed. Furthermore, players should calibrate with co-players before initiating physical touch, engaging in romantic play, integrating sensitive content, etc., so that co-players can choose whether or not to opt-in to such experiences. We will practice how to calibrate in the pre-game workshops.

An off-game space is available to all players. You are welcome to enter this space at any time to be alone, decompress, or request help from a safety team member. This space should not be used for animated off-game conversations. Please use bedrooms for that purpose or go for a walk together away from in-game activities. Sleeping is also off-game, and play will cease at 11 PM every night to give all participants time to rest.

Neurodiversity

We acknowledge the spectrum of neurodiversity and the individual needs of players on this spectrum. If there is anything that you need, or if you have any questions, please feel free to contact us on safetylumen@gmail.com.

Data Security

We will ask participants to disclose some personal and possibly sensitive information at the time of their booking to accommodate their needs at the larp. This information will be kept either in a password protected Gmail account or in a high-security encrypted storage at Uppsala University and not disclosed to any third parties unless required by Erasmus and/or the European Commission. Only the organisers of the event will have access to this data.

Safety contacts

If you have safety needs or concerns before or after the larp, please email safetylumen@gmail.com. This gmail account is accessible by members of the safety team. While we will try to adhere to confidentiality requests when possible, in some cases, the rest of the organizing team will need to be informed or, in extreme instances, legal authorities.

We will release a Code of Conduct closer to sign-up. This Code will expressly forbid harassment of any kind and detail actions that the safety team will take in case of incidents. All applicants must agree to follow the Code of Conduct in order to participate.

Covid Policy

The safety of our players and crew are paramount. We do not know what the future will bring and so this policy is subject to change up to and during the event itself. We ask all participants to take a Covid test on the day of arrival to the event. If you are travelling from abroad prior to the day of arrival we recommend that you take a test before you set out.

If your test is positive, whether you are symptomatic or not, we ask that you do not attend the site.

Even if you test negative, please always ask permission before touching another participant. While the spaces are small and we cannot ensure social distancing, please respect others who wish to mask and avoid extensive physical contact.

Questions

Please contact us as early as possible to discuss your individual needs at lumenlarp@gmail.com.