Privacy Policy & Cookies Policy

Privacy Policy

Effective date: 2025-01-30

Updated on: 2025-01-30

This Privacy Policy explains the policies of Chaos League aps on the collection and use of the information we collect when you access https://lumenlarp.org/ (the “Service”). This Privacy Policy describes your privacy rights and how you are protected under privacy laws.

By using our Service, you are consenting to the collection and use of your information in accordance with this Privacy Policy. Please do not access or use our Service if you do not consent to the collection and use of your information as outlined in this Privacy Policy. This Privacy Policy has been created with the help of CookieScript Privacy Policy Generator.

Chaos League aps is authorized to modify this Privacy Policy at any time. This may occur without prior notice.

Chaos League aps will post the revised Privacy Policy on the https://lumenlarp.org/ website

Collection and Use of Your Personal Information

Information We Collect

When using our Service, you will be prompted to provide us with personal information used to contact or identify you. https://lumenlarp.org/ collects the following information:

Usage Data
Name
Email
Mobile Number
Social Media Profile
Date of Birth
Work Address
Home Address

Usage Data includes the following:

Internet Protocol (IP) address of computers accessing the site
Web page requests
Referring web pages
Browser used to access site
Time and date of access

How We Collect Information

https://lumenlarp.org/ collects and receives information from you in the following manner:

When you fill a registration form or otherwise submit your personal information.
When you interact with our Service.

Your information will be stored for up to 365 days after it is no longer required to provide you the services. Your information may be retained for longer periods for reporting or record- keeping in accordance with applicable laws. Information which does not identify you personally may be stored indefinitely.

How We Use Your Information

https://lumenlarp.org/ may use your information for the following purposes:

Providing and maintaining our Service, as well as monitoring the usage of our Service.
For other purposes. Chaos League aps will use your information for data analysis to identify usage trends or determine the effective of our marketing campaigns when reasonable. We will use your information to evaluate and improve our Service, products, services, and marketing efforts.
For the performance of a contract. Your Personal Data will assist with the development, undertaking, and compliance of a purchase contract for products or services you have purchased through our Service.
To contact you. Chaos League aps will contact you by email, phone, SMS, or another form of electronic communication related to the functions, products, services, or security updates when necessary or reasonable.
Marketing and promotional initiatives. Chaos League aps will use non-specific information gathered from you in order to improve our marketing efforts.
Targeted advertising. Your Personal Data will be used to improve advertising efforts that are relevant to your specific interests.
Testimonials and customer feedback collection. If you share a testimonial or review about your experience using our Service, it will be shared or otherwise used on the website.

How We Share Your Information

Chaos League aps will share your information, when applicable, in the following situations:

With your consent. Chaos League aps will share your information for any purpose with your explicit consent.

Third-party Sharing

Any third party we share your information with must disclose the purpose for which they intend to use your information. They must retain your information only for the duration disclosed when requesting or receiving said information. The third-party service provider must not further collect, sell, or use your personal information except as necessary to perform the specified purpose.

Your information may be shared to a third-party for reasons including:

Analytics information. Your information might be shared with online analytics tools in order to track and analyse website traffic.
Marketing initiatives. Your information will be used for generating and sending newsletters, email marketing efforts, advertisements, and more.

If you choose to provide such information during registration or otherwise, you are giving Chaos League aps permission to use, share, and store that information in a manner consistent with this Privacy Policy.

Your information may be disclosed for additional reasons, including:

Complying with applicable laws, regulations, or court orders.
Responding to claims that your use of our Service violates third-party rights.
Enforcing agreements you make with us, including this Privacy Policy.

Cookies

Cookies are small text files that are placed on your computer by websites that you visit. Websites use cookies to help users navigate efficiently and perform certain functions. Cookies that are required for the website to operate properly are allowed to be set without your permission. All other cookies need to be approved before they can be set in the browser.

Strictly necessary cookies. Strictly necessary cookies allow core website functionality such as user login and account management. The website cannot be used properly without strictly necessary cookies.
Performance cookies. Performance cookies are used to see how visitors use the website, eg. analytics cookies. Those cookies cannot be used to directly identify a certain visitor.
Targeting cookies. Targeting cookies are used to identify visitors between different websites, eg. content partners, banner networks. Those cookies may be used by companies to build a profile of visitor interests or show relevant ads on other websites.
Functionality cookies. Functionality cookies are used to remember visitor information on the website, eg. language, timezone, enhanced content.
Unclassified cookies. Unclassified cookies are cookies that do not belong to any other category or are in the process of categorization.

Security

Your information’s security is important to us. https://lumenlarp.org/ utilizes a range of security measures to prevent the misuse, loss, or alteration of the information you have given us. However, because we cannot guarantee the security of the information you provide us, you must access our service at your own risk.

Chaos League aps is not responsible for the performance of websites operated by third parties or your interactions with them. When you leave this website, we recommend you review the privacy practices of other websites you interact with and determine the adequacy of those practices.

Contact Us

For any questions, please contact us through the following methods:

Name: Chaos League aps

Address: via castiglione n.41

Email: info@chaosleague.org

Website: https://lumenlarp.org/

Cookies Policy

Cookie Policy for lumenlarp.org

This Cookie Policy explains what cookies are and how we use them on the website https://lumenlarp.org/. We invite you to read this policy to understand the types of cookies we use, the information we collect using cookies, and how that information is used.

1. What are cookies?

Cookies are small text files that websites visited by users send to their terminals (usually the browser), where they are stored to be re-transmitted to the same sites on subsequent visits. Cookies are used for various purposes: performing computer authentications, monitoring sessions, storing information about specific configurations regarding users accessing the server, etc.

2. Data Controller

The website is managed by the EDGE Consortium (an Erasmus+ Cooperation Partnership including Uppsala University, Avalon Larp Studio, Chaos League, Dragons’ Nest, and Turku University of Applied Sciences). As the event takes place in Italy and involves European partners, data processing is carried out in compliance with the European Regulation (GDPR) and Italian law.

3. What types of cookies do we use?

Our website uses different types of cookies to improve user experience, analyze traffic, and, where applicable, personalize content.

a. Technical Cookies (Necessary) These cookies are essential for the proper functioning of the website. They allow page navigation, content sharing, and storage of your consent preferences (e.g., the choice made on the cookie banner). Without these cookies, the site cannot function properly.

Duration: Session or persistent.
Consent: Prior user consent is not required for their installation.

b. Analytical Cookies (Statistics) We use analytical cookies to understand how visitors interact with the website, collecting and reporting information anonymously. These help us measure traffic, identify the most visited pages, and improve our content.

Examples: Google Analytics (with anonymized IP).
Consent: Required (via the banner), unless they are used in an aggregated anonymous form comparable to technical cookies.

c. Profiling and Marketing Cookies The site may use cookies to track visitors across websites. The intention is to display ads that are relevant and engaging for the individual user (as indicated in the consent banner on the site “personalise content, ads”).

Consent: Explicit user consent is required (via the “Accept” button or banner preferences).

4. Third-Party Cookies

While browsing this site, you may receive cookies from sites managed by other organizations (“third parties”). An example is the presence of embedded videos (e.g., YouTube), maps (Google Maps), or social media plugins. The management of information collected by “third parties” is governed by their respective privacy policies, to which please refer.

5. How to manage cookie preferences

Upon your first visit to the site, you are shown a banner containing a brief notice and controls to manage consent. You can change your preferences at any time:

Via the website: By clicking the “Show details” or “Cookie Policy” link usually found in the footer of the site to reopen the management panel.
Via the browser: You can disable or delete cookies by changing your browser settings. Here are links to instructions for the most common browsers:

6. Data Subject Rights

As a data subject, you have the right to request from the Controller access to your data, rectification, erasure of the same, or restriction of processing, as well as the right to data portability, as provided by Arts. 15 et seq. of the GDPR.

7. Updates

This Cookie Policy may be subject to changes over time, including those related to the entry into force of new sector regulations, the updating or provision of new services, or technological innovations. We therefore invite you to consult this page periodically.

Last update: 12/16/2025